Handling of Personal Information

1. Name and Address of the Business Operator, and Name of the Representative

Asahi Warehouse Co., Ltd.
1-14-7 Tsukishima, Chuo-ku, Tokyo
Kanji Watanabe

2. Name or Title, Affiliation, and Contact Information of the Administrator (or Representative)

Administrator: Hayata Kosugi, Personal Information Protection Officer
Affiliation: Real Estate Department, Asahi Warehouse Co., Ltd.
Contact: TEL +81-3-3531-3111

3. Purposes of Use of Personal Information

• Purposes of Use of Retained Personal Data
  ・Customer Information: To be used within the scope of the contract with the customer.
  ・Employee Information: For personnel and labor management, business management, health management, and security management.
  ・Job Applicant Information: For recruitment and hiring activities.
  ・Business Partner Information: For business negotiations, professional communications, order processing, and billing operations.
  ・Inquiry Information: To respond to and address various inquiries.
• Purposes of Use for Personal Information Other Than Retained Personal Data
  ・Personal information of customers received indirectly from business partners through document storage services will be used only within the scope of the service contract with said partner.
  ・Personal information of job applicants provided by recruitment agencies will be used exclusively for hiring purposes and for no other objective.

4. Outsourcing of Personal Information Handling

The Company may outsource part or all of its operations, including the processing of personal information. In such cases, we select partners who meet our established standards for personal information protection. Furthermore, we enter into confidentiality agreements and ensure necessary and appropriate supervision to maintain secure management.

5. Procedures for Requesting Disclosure of Retained Personal Data or Records of Provision to Third Parties

Customers may contact our "Personal Information Inquiry Office" to request the disclosure of retained personal data (including notification of purpose, disclosure, correction, addition/deletion, suspension of use/erasure, or cessation of provision to third parties) and records of provision to third parties. We will respond within a reasonable period after verifying your identity.

Documents Required for Disclosure and Other Requests:
To request disclosure or other actions, please complete our "Personal Information Disclosure Request Form" and submit it along with the required documents to the "Personal Information Inquiry Office" by post or in person.

6. Voluntariness of Providing Personal Information

The provision of personal information is voluntary. However, please be advised that failure to provide required items may prevent the proper delivery of services or execution of administrative duties, which may result in damages to you.
Measures Taken for the Safe Management of Retained Personal Data

7. Security Control Measures

The main details of our security control measures are as follows:

• Organizational Security Measures
  We have established an organizational management system that includes building a governance structure, developing internal regulations, maintaining management ledgers, and implementing continuous improvements.
• Personnel Security Measures
  We ensure that all employees handling personal information are aware of the importance of data protection, require them to sign confidentiality agreements, and conduct necessary audits and supervision.
• Physical Security Measures
  We implement physical security measures, including access control for floors where personal information is handled, prevention of theft, and protection against damage from disasters such as fire and lightning. We also enforce locking protocols for the storage, carrying, and transfer of electronic devices and documents.
• Technical Security Measures
  We implement technical security measures, including access management through authentication, authorization, and logging. We also employ countermeasures against unauthorized access and computer viruses, ensure encryption during data transfer and transmission, and maintain continuous monitoring of our information systems.
• Understanding the External Environment
  We ensure appropriate security measures are in place for handling personal information overseas by staying informed of the local personal information protection laws and regulations.